Front Desk Coordinator Invuity, Inc. –
San Francisco, CA 94107
Invuity, Inc. is committed to leveraging advanced photonics technology to transform and create a new standard of care for minimal access surgery. The Company’s patented Intelligent Photonics™ devices provide superior visualization of the surgical cavity enabling precision, efficiency, and safety. Clinical applications include breast and thyroid oncology, plastics, spine, orthopedic, cardiothoracic and general surgery among others. Position Description : The Office Coordinator will be the “face of the office” and responsible for greeting and welcoming guests and answering and routing mainline calls. This person will handle administrative duties, process, and office operations and support the administrative needs of various departments to ensure the office runs smoothly, efficiently, and scalability. Essential Duties and Responsibilities: Answer, screen and forward any incoming calls while providing basic information when needed
Manage reception and coordination for visitors by greeting, welcoming, directing and announcing them appropriately
Maintain security by following procedures and controlling access (monitor logs, issue visitor badges)
Coordinate and manage meetings and conference rooms schedule
Manage facilities and office inventory (groceries, general office supplies, etc.)
Coordinate office vendors and deliveries (cleaning service, handyman, snack company, shredding, etc.)
Coordinate repairs, maintenance and other services for office (leaks, electrical, equipment, furniture, interior design, etc.) including property management communication and needs
Order lunch and meals for meetings and monthly All Hands
Collect and distribute mail and coordinate with shipping and receiving department for outbound shipments
Coordinate tracking and allocation of building badges and security codes
Coordinate desk and space planning and seating plan tracking
Assist in onboarding process, desk setup, code access, new hire package and first day scheduling
Assist in tracking corporate credit card expenses, receipts, and monthly reports Key Competencies: Extremely organized
Attention to detail
Professional appearance
Effective Communicator
Takes initiative to research or provide information for key decisions
Proactive
Good Judgment
Proficient with Microsoft Office Suite Key Behaviors: Thoughtfulness
Friendly and welcoming personality
Easy-going attitude Qualifications: Bachelor’s Degree or equivalent experience
Minimum two years in an administrative office role, preferably in a tech or professional office environment – original job» Apply Now Please review all application instructions before applying to Invuity, Inc. . |
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Apply Here: http://www.indeed.com/job/Front-Desk-Coordinator-at-Invuity-in-San-Francisco,-CA-f4d587b69d746846