Front Desk Coordinator – Invuity, Inc. – San Francisco, CA

Front Desk Coordinator
Invuity, Inc.
San Francisco, CA 94107

Invuity, Inc. is committed to leveraging advanced photonics technology to transform and create a new standard of care for minimal access surgery. The Company’s patented Intelligent Photonics™ devices provide superior visualization of the surgical cavity enabling precision, efficiency, and safety. Clinical applications include breast and thyroid oncology, plastics, spine, orthopedic, cardiothoracic and general surgery among others.

Position Description : The Office Coordinator will be the “face of the office” and responsible for greeting and welcoming guests and answering and routing mainline calls. This person will handle administrative duties, process, and office operations and support the administrative needs of various departments to ensure the office runs smoothly, efficiently, and scalability.

Essential Duties and Responsibilities:
Answer, screen and forward any incoming calls while providing basic information when needed

Manage reception and coordination for visitors by greeting, welcoming, directing and announcing them appropriately

Maintain security by following procedures and controlling access (monitor logs, issue visitor badges)

Coordinate and manage meetings and conference rooms schedule

Manage facilities and office inventory (groceries, general office supplies, etc.)

Coordinate office vendors and deliveries (cleaning service, handyman, snack company, shredding, etc.)

Coordinate repairs, maintenance and other services for office (leaks, electrical, equipment, furniture, interior design, etc.) including property management communication and needs

Order lunch and meals for meetings and monthly All Hands

Collect and distribute mail and coordinate with shipping and receiving department for outbound shipments

Coordinate tracking and allocation of building badges and security codes

Coordinate desk and space planning and seating plan tracking

Assist in onboarding process, desk setup, code access, new hire package and first day scheduling

Assist in tracking corporate credit card expenses, receipts, and monthly reports

Key Competencies:
Extremely organized

Attention to detail

Professional appearance

Effective Communicator

Takes initiative to research or provide information for key decisions


Good Judgment

Proficient with Microsoft Office Suite

Key Behaviors:

Friendly and welcoming personality

Easy-going attitude

Bachelor’s Degree or equivalent experience

Minimum two years in an administrative office role, preferably in a tech or professional office environment

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