Executive Assistant – Intevac, Inc. – Santa Clara, CA

Executive Assistant
Intevac, Inc.
Santa Clara, CA

Executive Assistant

  • Provides administrative support to EVP and GM of Photonics.
  • Requires in-depth knowledge of company operations, policies, and procedures.
  • Handles details of a highly confidential and critical nature.
  • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings.
  • Makes high-level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
  • Performs project completion using an internal customer perspective, typically from initiation through delivery.
  • Coordinate cross-functional teams through meetings and progress measurement activity which bring distinct, specific projects to completion both on time and within budget.
  • This job manages specific projects that have a distinct beginning and end.
  • Requires people and resource management through others; part of cross-functional team required to complete the project.
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
  • Experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.

Functional/Industry Knowledge Required:

  • Minimum of 7-10 years administrative or executive-level support experience.
  • Requires a professional certification or equivalent.
  • Strong organizational, communication and interpersonal skills.
  • PC proficiency; including expense software, Outlook, MS Word, PowerPoint, Excel, and email.
  • Demonstrated ability to establish priorities and work independently in rapidly changing environment.
  • Flexibility, adaptability with the ability to work additional hours on short notice as necessary.
  • Strong Analytical skills.
  • Familiar with ITAR Restrictions.

Job Type: Full-time

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